Annual Meeting and Elections

OFFICERS AND BOARD MEMBERS ARE ELECTED AT THE NOVEMBER ANNUAL MEETING, WHICH IS SCHEDULED TO BEGIN PROMPTLY AT 1:30 PM ON THE SECOND SATURDAY OF NOVEMBER.

PROCESS FOR NOMINATING AND ELECTING CLUB OFFICERS AND DIRECTORS:

  • A nine-member Board of Directors is comprised of four Officers and five Directors.
    • Term of office is two years commencing on January 1.
    • President, Treasurer, and two Directors at large are elected in even years (2020, 2022, etc.)
    • Vice President, Secretary, and three Directors at large are elected in odd years (2021, 2023, etc.)
    • Bylaws describe roles and responsibilities of each position.
    • Note - a "regular" meeting is normally the first general membership meeting of the month.
  • The President appoints a Nominating Committee on or before the regular August meeting.
  • Requirements for nomination:
    • Officers - must be a club member in good standing for at least two years.
    • Directors - must be a club member in good standing for at least one year.
  • If you wish to be nominated, you can:
    • Let a member of the Nominating Committee know you wish to be nominated, or
    • Accept a nomination from another member at the September or October regular meeting, or
    • Nominate yourself from the floor at the September or October regular meeting.
  • The Nominating Committee:
    • is expected to nominate at least one candidate for each open position, and
    • presents their nominees to the Club at the September regular meeting.
  • The President appoints an Election Committee during the October regular meeting at the conclusion of nominations from the floor.
    • Election Committee members may not be candidates for election.
    • Election Committee prepares, distributes, and collects all ballots.
  • Elections are held by secret written ballot.
    • Ballots must be mailed out to all voting members in good standing on or before October 20.
    • Ballots must be returned by mail postmarked no later than November 5 or personally delivered to the Secretary prior to the start of the November annual meeting.
    • Only original ballot documents are accepted; no voting by proxy.
  • IMPORTANT -- Voting is closed when the gavel strikes at the opening of the November annual meeting.
  • Election Committee accumulates and tallies all ballots and announces the results of voting.
    • A majority of all votes cast is necessary to elect an Officer.
    • Directors at large are elected by a plurality.
  • See Bylaws for more information concerning Nominating and Elections Committees, procedure for written run-off (when there is no candidate who receives a majority of votes), retention and destruction of secret ballots, and final resolution of any issues or disputes.